Electronic
document management system means
switching to electronic documents from paper document system. In other words,
it is nothing but opting electronic documents in the place of paper document.
This is also secured way to store data because electronic documents are stored
in computers and servers. This is technically intelligent way and most
efficient way to do business. Maintaining companies documents in the paper was
bit difficult compared to electronic documentsthis because of time
consumption, safety, vast area to store these paper documents. This documents
can be anything, it can be documents related to company or its clients.
It
is very important for every company switching to this kind of system. Keeping
present environmental issues one must opt for this electronic document system.
By doing this one can save many trees in the forest because if you maintain
documents in the paper form then you need more and more paper for preserving documents
related to company and its clients related documents. To store these paper
documents you need cabins and rooms and again for these you need to spend money
buying cabins, files and large area rooms.
If
a company relies on this electronic document system they are ultimately saving
the environment. This kind of system is helping many companies contributing the
effort of saving green.
Below
points explain you how opting Electronic document management system can help in
saving green and going green.
Saving
Money: Doing business in an eco-friendly way is best way to save environment. If
you switching to EDMS then you don’t have to hire large area office purpose
because you will be using electronic documents and these documents can be only
be store in a computer or server. If you using paper documents you have to hire
large office area and for that you need cabins, files and lighting. When this
paper form is replaced by EDMS then you will save money as you don’t have to
spend money on buying files, cabins and lightings. Many companies for document management system in India is implementing this technology in very advance manner.
Saving
paper: you are ultimately saving paper by implementing EDMS. It is know fact
that paper made from trees. Without cutting down these trees paper cannot be produced.
If you choose electronic document then you will have to use less paper. If
every company does this then vast number of trees can be saved. This ultimately
leads to better environment.
Savings:
This EMDS can be cost savings. If you get rid of paper documents then you can
save money from buying paper, files and other stationary. Biggest savings can
be labor cost. If you rely on electronic document management system then you don’t have to hire any
labor to maintain these paper documents. Whatever you store will be in
electronic way and only one person is enough to maintain vast number of data
that is stored in computer or server.
Taking steps towards environment will be very important with each
passing year. Choosing electronic document management technology will
contribute in efficient and secured way to lessen the environmental impact—and
this also helps in boosting companies profits. This is how a company can bring
drastic change in environment and all this can happen by just following the
slogan “Going Green and Saving Green”.
